Job Details

RIDE KC: Procurement Coordinator


Description

The Procurement Coordinator serves as document support, administrative support and coordinator for the Procurement Department performing a wide range of administrative and file maintenance activities for the department and its management to enable efficient operations of procurement within the KCATA.

POSITION TYPE AND EXPECTED HOURS OF WORK

May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings or events in public and at all RideKC locations.

Monday through Friday 8am until 5pm

Occasional abnormal hours are expected and required for specific events and to reach all employees.

TRAVEL

Occasional travel within the metropolitan area may be required.

WORKING CONDITIONS & PHYSICAL DEMANDS

This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO STATEMENT

KCATA is an equal opportunity employer.


Primary Duties

  • The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
  • This role may be eligible for remote work on an occasional or regular basis, subject to job requirements, scheduling requirements, onsite operational needs, and manager approval.
  • Serves as document support for Procurement department; including assisting in preparation, review of and appropriate filing of contract documents, assisting with purchase requisitions and requests, assisting buyers with discrepancies in receivables, and support all procurement related programs and overall department operations.
  • Serves as project coordinator including effective communication and planning with Procurement Department, management level staff and executives as well as vendors and contractors as required. Proactively communicates with team of buyers and management and/or end users in areas that may impact meeting established deadlines for deliverables
  • Serves as general administrative support for Procurement Department including coordinating and scheduling meetings and managing office supplies.
  • Assists management and buyer team with file coordination, assembly and maintenance by both hard copy and electronic methods.
  • Responsible for assembling files, reviewing file checklists to assure all required content is contained, per management and FTA requirements, and following up with staff members for missing file material in a timely manner.
  • Enters and maintains data in multiple systems with accuracy and attention to detail.
  • Assists in assembling bid documents, communication and other pertinent and required elements for accurate record keeping. Creates templates and other documents required for bid and proposal solicitations.
  • Work in cooperation with buyers to track orders, requisitions, and other supply orders. Make follow up calls to suppliers for outstanding orders.
  • Supports procurement management roles by creating memos, letters, and pertinent communication pieces as requested.
  • Coordinate timely reporting tools and maintains for departments relating to project status and activity tracking.
  • Performs other duties as assigned.

Desired Education & Experience

  • High school diploma (or GED equivalent)
  • Individual must possess practical knowledge of purchasing and/or procurement processes. Public purchasing experience preferred.
  • One (1) to three (3) years of related work experience working in an administrative role, professional office environment and multi-faceted work role.
  • An equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities may be considered.
  • Proof of completed COVID-19 vaccination (unless an exception is applied for; contact Human Resources for details)

Desired Skills & Abilities

  • Knowledge of: Relevant required accounting, procurement, and financial documentation and forms , Modern office procedures, methods and computer equipment
  • Skills in: • Microsoft Office applications • Verbal and written communication • High level of customer service, developing positive relationships with stakeholders • High level of customer service, developing positive relationships with stakeholders • Self-motivated and capable of working with minimal supervision
  • Ability to: • Pay close attention to detail • Maintain consistent Attendance • Manage competing priorities and multiple assignments • Work well independently as well as with team members • Meet schedules and deadlines of the work • Understand and carry out oral and written directions • Accurately organize and maintain paper documents and electronic files • Maintain the confidentiality of information and professional boundaries • Effectively communicate with employees, management, and third-party vendors • Think critically to solve problems and make recommendations

Salary Range

$46,780.00 to 58,470.00
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