Responsible for working with KCATA staff to assist in the development and implementation of bid documents and the subsequent contracts in purchases of services, materials, equipment and supplies to ensure compliance of Federal, State and KCATA Procurement Policy and Procedures.
• Job has no responsibility for the direction or supervision of others.
• Position has limited fiscal responsibility. May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor division or program/promotional level budget and expenditures.
• May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings or events in public and at all RideKC locations.
• Monday through Friday 8am until 5pm
• Occasional abnormal hours are expected and required for specific events and to reach all employees.
• Occasional travel within the metropolitan area may be required.
• This position is relative free from unpleasant environmental conditions or hazards and is generally sedentary. Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• KCATA is an equal opportunity employer.
- The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This role may be eligible for remote work on an occasional or regular basis, subject to job requirements, scheduling requirements, onsite operational needs, and manager approval.
- Prepares and conducts the initiation of the procurement process with the KCATA staff and suppliers for goods and services. Conducts price analysis, reviews bid submittals, facilitates pre-bid meetings, leads evaluation committee process and makes recommendations for award to Executive Leadership or Board of Commissioners.
- Procures services, materials, supplies, or equipment as assigned.
- Places purchase orders for various departments within the KCATA.
- Administer competitive procurement processes, formal and informal, in compliance with KCATA’s procurement policy and applicable federal/state laws and regulations.
- Review, analyze and plan assigned procurement requisitions.
- Determine the most appropriate method of procurement to be utilized for the source selection of project, goods, and services some of which may be complex.
- Coordinate, assist, research, analyze and assist in reviewing scope of work, specifications, evaluation methods and criteria for development of formal solicitations including Invitation for Bids (IFB’s) and Request for Proposals (RFP’s) for projects, goods, and service contracts.
- Review and analyze and recommend justifications for award/non-award to ensure the integrity of procurement procedures.
- Plan, coordinate, and conduct pre-bid/pre-proposal conferences.
- Educate and advise user departments during the process of evaluating bids and proposals.
- Conduct and manage negotiations and administer contracts.
- Work with legal counsel during the development of contracts and bid/contract disputes if these arise.
- Review requests for contract modifications.
- Administers multiple projects or procurements concurrently.
- Other duties as assigned.
Desired Education & Experience
- Bachelor’s degree from an accredited college or university in Business, Purchasing, or a related field
- At least one (1) to three (3) years of related work experience with contracts, especially in a government or publicly funded environment
- An equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities may be considered.
- Required Licenses or Certifications • None
- Knowledge of: • English grammar, spelling, and punctuation • Principles and practices of basic bookkeeping • Modern office procedures, methods and computer equipment • Grant funded projects • Contract values • Transit times for delivery • Procurement methods, policies, procedures, and FTA regulations • Project management principles • Contract administration
Desired Skills & Abilities
- Skill in: • Interpersonal skills necessary to develop and maintain effective and appropriate working relationships • Performing a variety of duties, often changing from one task to another of a different nature • Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios • Critical thinking • Problem solving • Organization and time management
- Ability to: • Meet schedules and deadlines of the work • Understand and carry out oral and written directions • Accurately organize and maintain paper documents and electronic files • Maintain the confidentiality of information and professional boundaries • Communicate effectively, both orally and in writing • Research and negotiate prices • Calculate figures and amounts in a variety of methods based on the project requirements
Salary Range$46,780.00 to 58,470.00
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