RFPs and RFQs

Park County Transit Coordination and Development Plan


Contact: schweitzer@envidacares.org

Description:

Envida is accepting proposals for a transit study of Park County, Colorado, to meet FTA 5304 requirements, analyzing the need for and feasibility of providing transportation services in Park County, linking to services and/or transportation in such neighboring counties as Teller and El Paso via Hwy. 24, Summit and Fremont via Hwy. 9, and Chaffee and Jefferson via Hwy. 285.

The last comprehensive transit study of Park County was conducted in 2012, and a copy is available for review.

Background:

This Park County Transit Coordination and Development Plan (the Plan) project is a study and planning effort initiated by Envida and Park County Senior Coalition to assess current and future countywide transit needs and to develop a five-year plan for addressing those needs with both demand response and public transit service. This study will thus consider the existing transit services in the county and how they might be expanded to address unmet transit needs.

Envida is a non-profit service agency with a mission to support access and promote independent living. Park County Senior Coalition facilitates the Local Coordinating Council that has the mission of coordinating the provision of transit service in Park County. Both agencies are assigned to bringing stakeholders together to plan, develop, and coordinate transit services so that resources are used in the most productive fashion.

Project Objectives:

The results of this study will guide the work of the LCC as well as other transit partners. The LCC will use the Plan to build capacity for and assess the suitability of a countywide transit service that best meets the identified needs and improves cost efficiency. The Plan will stimulate creative travel options that best meet the needs of existing and potential service providers and consumers. The Plan will further be used by key leaders to integrate Park County transit needs with the Statewide Transit Plan.

The objectives for this Plan are to identify transit service needs within the county as well as to population centers outside the county for healthcare, employment, and other services, then identify options that can be developed to meet those needs. This study will identify transit service levels, estimated capital and operating costs, and potential funding sources that can be used to implement additional transit service. Further, this study will identify the potential need for transit facilities such as bus turnouts, park and rides, transit transfer stations, and bus maintenance facilities.

It is the goal of this study to develop a Five-Year Transit Development Plan for a transit system that addresses the mobility needs to reach employment centers, medical centers, schools, and other destinations. This Plan will further consider transit needs to and from Park County and connections to other transit services.

Scope of Work:

This Park County Transit Coordination and Development Plan will be carried out by a transit consultant with oversight by Envida. Dave Somers, director of operations, will serve as the study point of contact, and Envida will contract with a consultant to develop this Plan. The LCC and Envida will also provide limited staff support in the areas of administration, planning and the provision of data. The County will also provide statistical information, research and gathering of demographical data.

The Scope of Work will assess existing resources within the entire County of Park, analyze gaps in services and delivery, and develop a plan. The goal of this study is to identify total transit demand in the county and to design transit service to meet that need. This study will identify the issues involved in planning and implementing coordinated human services and general public transportation and will assist in developing the most economical and convenient means of delivering such transportation. The consultant will deliver a Five-Year Strategic Transit Plan that fully assesses the transit need in Park County and determines how the identified services can be funded and implemented. A particular focus of this effort is addressing the coordination of multiple transit services so that a network of demand-response and general public services can work together to provide expanded transit coverage and to do so by best utilizing

available resources. The LCC will distribute the results of this study to county citizens, cities, stakeholders, CDOT, and other interested parties. The chosen consultant will complete the following tasks:

Task 1: Working Group: Envida/Park County Senior Coalition will form a Working Group to provide input to this study effort. This Working Group should include Park County staff; Envida staff; human services agencies in the County; the Park County Senior Coalition, citizen representation from unincorporated areas of Guffey, Hartsel and Bailey; CDOT’s Transit and Rail Division; and other interested individuals. A stakeholder summit/kickoff meeting of the Working Group and the chosen consultant will be held to identify project goals, determine a project schedule, and discuss the input process for the study.

Task 2: Surveys and Public Outreach: The consultant will identify and implement a process for gathering input from the Working Group, the general public, interested citizens, and stakeholder agencies. Further, the consultant will work with the Working Group to develop a survey of community transportation providers in the county. This input will be used to identify transit service needs, capital needs, coordination and partnership opportunities, funding options, and implementation strategies.

Task 2 Deliverable: Survey results and Transit User Group database.

Task 3: Data Collection and Analysis: The consultant will work with the applicable agencies and communities to collect then analyze the pertinent foundational data for this study effort. At a minimum, the data should include census data on population and journey to work patterns; the number of older adults (age 60+) and disabled people in the county; racial, ethnic and other data for diversity, equity, and inclusion; data from human services agencies regarding their clientele; input from the Park County Senior Coalition and Senior Coalition of the Platte Canyon, existing and projected transit ridership from Park County Senior Coalition; human services trips; and regional transit. This task should result in a complete understanding of population locations, travel patterns for work and other needs, electric vehicle use and services, and existing transit ridership.

Task 3 Deliverable: Tech Memo identifying pertinent demographic data.

Task 4: Inventory and Review of Existing Transit Services: The consultant will update the inventory of existing transit services in the county and the surrounding region including public transit service, intercity bus service, senior and disabled transportation, resort and airport shuttles, and any other transit services. The consultant will then provide a summary of each transit service including the type of service, service area/routes, annual ridership, fleet size, annual budget, and agency expansion plans. Further, the consultant will analyze the collection of transit services to determine existing capabilities and opportunities for coordination of transit services.

Task 4 Deliverable: Transit Provider Database.

Task 5: Assessment of Transit Needs – Gaps Analysis: Utilizing Working Group and public input, data on travel patterns, and transit demand estimation techniques, the consultant will determine the level of need for specialized and general public transit services in the county and where there are identified gaps in service coverage. The consultant will further identify any duplication of transit service and where coordination of services could more effectively deliver transit trips. The determination of transit need will consider a transit system that best serves the county and builds upon the existing network with affordable means of transportation to work, school, appointments, and shopping.

Task 5 Deliverable: Transit Need and Gaps Analysis Report.

Task 6: Bus Capital and Station and Park and Ride Needs: Based on the transit demand estimation, the consultant will identify the needs for bus stops/pullouts, park and rides, transit transfer centers, and bus maintenance facilities and propose optimum locations for such facilities if needed. This effort will include a general determination of capacity at identified PnR locations.

Task 6 Deliverable: Capital Needs Report.

Task 7: Coordination Opportunities: The Plan will incorporate the assessment of resources to find out if the Park County community could coordinate existing resources, saving costs and enabling human services organizations to better work together to provide services for their clients. The consultant will make recommendations as to how to best coordinate transit services in the county and what opportunities exist for addressing gaps in service and to coordinate existing transit providers to better avoid duplication and deliver transit services with limited resources. Further, the consultant will identify the role the LCC can provide in coordinating transit services.

Task 8: Local and Regional Transit Operating Plan: Upon identifying local and regional transit needs in the county, the consultant will develop a phased operating plan of local and regional transit service. At a minimum, the operating plan will identify a service to address local and regional transit needs, whether specialized transit, demand response service, local fixed route service, or regional service. This task will identify operating and capital costs, routes, schedules, budget, and finance options and an equitable distribution of funding amongst agencies/governments. The Operating Plan will also identify any needed regulatory requirements and authority to provide the identified transit service.

Task 8 Deliverable: Five-Year Countywide Strategic Transit Plan

Task 9: Governance and Finance Options: The consultant and the Working Group will coordinate in gathering government and provider input as to preferred and possible governance and finance structures including how the County would interface with transit providers. The consultant will further develop a financing plan that considers available State, Federal Transit Administration (FTA) local funds, and private contributions, and how Park County can collaborate with cities and transit agencies to develop a revenue-sharing approach to providing needed transit services and connections.

The consultant will develop a menu of possible governance and financial structure options. The Working Group and other planning partners will review these options, whereupon a recommendation will be made as to preferred governance and financing structure that is suitable to meeting the service and funding needs of local and regional transit services in the area. The consultant will identify governance and finance recommendations for local and regional transit service that clearly delineates the roles and responsibilities of city and county governments, transit providers, and other agencies.

Task 10: Implementation Plan: The consultant will identify the steps necessary to implement the recommended local and regional transit services. Whether the implementation plan is a locally grown system, whether it utilizes an outside contractor, or whether the course more simply comprises a set of recommended changes to the current programs/services, the consultant

will identify costs and staffing associated with continuing/implementing human services transportation, local and regional transit service, and a governance and finance structure that is supported by the funding partners, along with funding sources (local, state, and federal). The consultant will clearly delineate the necessary steps for implementing local and regional transit service in an Implementation Plan.

Task 10 Deliverable: Develop a Five-Year Implementation Plan.

Task 11: Prepare Draft Report: The consultant will deliver a Draft Report detailing the recommended transit services, capital needs, and governance and coordination recommendations. This draft will be made available to the Working Group, stakeholders, and the general public. Comments or changes to this Draft Report will then be incorporated into a Final Report.

Task 12: Final Report and Dissemination: The consultant will deliver a Final Report that identifies the need for local and regional transit service between the stated communities, an operating plan, governance and finance structure, and an overall implementation plan for initiating service. The consultants will provide Envida and the Working Group with electronic and 10 copies of a bound Final Report documenting the work in each of the identified tasks. A copy of the Final Report will also be posted on Envida and Park County websites, and hard copies will be provided to CDOT. The Grantee may also be asked to present the results of this study at the next CASTA/CDOT Fall Conference.

Task 12 Deliverable: Final Report.

Project Schedule:

The project will be initiated upon execution of the CDOT-Envida. The study will take approximately seven months to complete once a consultant is chosen through a competitive bid process. It is anticipated that this study will begin in June of 2022 and be completed by end of January 2023. The deadline for proposals is May 9, 2022.

Project Budget:

The total project budget is $65,000. This includes $52,000 in 2022 5304 grant funds to be matched with $13,000 in local match funds. The local match of $13,000 will come from Envida.

WBS:

Federal (5304): $52,000

Local Match: $13,000

Total Project Cost: $65,000

The estimated cost of this project is $65,000. Any additional costs incurred for this study will be the responsibility of the Envida. The 5304 funds and the required local cash match will be used to pay consultant expenses.

Project Contacts:

Dave Somers

Envida 5660 N Academy

Colorado Springs, CO 80918 Email: dsomers@envidacares.org

Ph: 719-425-2202

Ted Schweitzer

Envida Email: tschweitzer@envidacares.org

Ph: 530-320-4994

A proposal should outline elements of the study, timeline, and costs. Please submit your proposals to the attention of Dave Somers at Envida, 5660 N. Academy Blvd., Colorado Springs, CO 80918 or dsomers@envidacares.org.

Notice

All RFPs display for a period of 90 days. After 90 days, the RFP is considered expired and no longer displayed.