South West Transit Association

 

 

Contact SWTA Director or Amanda Webb to discuss these or other sponsorship ideas that meet your company’s objectives for connecting with the SWTA Nation.

SWTA Director:  director@swta.org

Amanda Webb:  awebb@swta.org | 479.206.1700

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• Must be an active SWTA member to purchase a sponsorship.
  • CLICK HERE TO BECOME A MEMBER

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*Sponsorships over $2500 include a minimum of 1 complimentary full conference registration.

 

Sponsorship Guide PDF for Printing with full sponsorship benefit details

2026 SWTA & NMTA Joint Annual Conference & EXPO Sponsorship Guide

 

• SPONSORSHIP LEVELS

 

• • Platinum Sponsor - Platinum Sponsors get the spotlight! Your logo will be front and center on event materials, signage, and online promotions. Also have prime exhibit space. Includes up to 4 booths/vehicle spaces and up to 15 attendees
    • $15,000
    • 1 available

 

• • Diamond Sponsor - Sponsorship of the Wednesday April 1st Keynote Session including general session speaker and/or panel for up to 50 minutes, including any in-room promotional items (provided by sponsor) and high-profile logo placement on printed and electronic materials. Includes 1 booth and 2 attendees.
    •  $8,500
    • 1 available

 

• • Gold Sponsor - Tuesday - Sponsorship of the Tuesday, March 31st Opening Breakfast session, including 5 min. introductory remarks from company representative(s) and prominent EXPO placement. Includes 1 booth and 2 attendees
    • $7,000
    • 1 available

 

• • Gold Sponsor - Thursday - Sponsorship of the Thursday, April 2nd Morning Session, including 5 min. introductory remarks from company representative(s) and Prominet EXPO placement. Includes 1 booth and 1 attendee
    • $4,000
    • 1 available

 

• • Silver Sponsor - 20 x 10 booth or 2 Vehicles and prominent EXPO placement.  Includes 2 Attendees.
    • $4,000
    • 6 available
    • 5 remaining

 

• • Bronze Sponsor - 10 x 10 booth, prominent EXPO placement. Includes 1 attendee
    • $3,000
    • 8 available
    • 7 remaining

 

• • EXPO Ice Cream Social and Happy Hour Sponsor - Be the reason attendees end their first full day of the conference with a smile! Appropriate signage during the event. Giveaways provided by sponsor distributed at the bars (coasters, cups, napkins, etc.) Sponsor name will appear on drink tickets. Includes 1 booth and 2 attendees
    • $8,000
    • 1 available

 

• A LA CARTE SPONSORSHIP OPTIONS

 

• • EXPO Lounge 
    • $6,000
    • 1 available

 

• • Conference Welcome Reception Sponsor
    • $6,000
    • 1 available

 

• • Tuesday EXPO Opening Luncheon
    • $5,000
    • 1 available

 

• •  Conference Notebooks Sponsor
    • $5,000
    • 1 available

 

• • Conference Lanyard Sponsor
    • $4,500
    • 1 available

 

• • Wednesday EXPO Closing Luncheon
    • $4,000
    • 1 available

 

• • Hotel Key Card Sponsor 
    • $4,000
    • 1 available

 

• • Workshop / Session Sponsor
    • $3,500 
    • 5 Available 

• • Conference Badges Sponsor
    • $3,500
    • 1 available

 

• • Leadership Workshop Track Sponsor
    • $3,000
    • 1 Available

 

• • Agenda / Conference Card Sponsor
    • $1,500
    • 1 available

 

• • Conference & EXPO Bag Sponsor
    • $1,500
    • 1 available

 

• • EXPO Grand Prize Sponsor
    • $1500
    • 1 available

 

• • Conference Breakfast Sponsor (Tuesday)
    • $1,250
    • 1 available

 

• • Conference Breakfast Sponsor (Wednesday)
    • $1,250
    • 1 available

 

• • Conference Breakfast Sponsor (Thursday)
    • $1,250
    • 1 available

 

• • Women in Transit Session Sponsor
    • $1000
    • 1 available

• • Bag Stuffer Sponsor
    • $500
    • 10 available

 

• • Coffee Break Sponsor
    • $500 
    • 4 available

 

 

• SPONSORS please wait to register until your sponsorship is completed.

 

• Exhibitor Booths
  • SWTA Members Only.
  • To become a member contact Amanda Webb @ awebb@swta.org / 479-206-1700

 

• Register
  • CLICK HERE

 

• Pricing
  • Single Booth 10 x 10 - Member $1500 - includes 1 Full Business Member Conference Registration
  • Double Booth 20 x 10 - Member $2500 - includes 2 Full Business Member Conference Registrations
  • Indoor Vehicle Only - Member $1500 - includes 1 Full Business Member Conference Registration.  Any size vehicle allowed, no exhibit booth, but will come with a table and 2 chairs.  You can additional vehicles for $350 each.
  • To add additional staff to participate you can select additional Business Member Registrations.

 

• Standard Booth Package
  • 10 x 10
  • 8' Back Wall
  • 3' Draped Side Rail
  • (1) Draped Table
  • (2) Molded Plastic Chairs
  • (1) Waste Basket with Liner
  • (1) 7" x 44" ID Sign
  • The Exhibit Hall IS NOT Carpeted
  • The Aisles ARE Carpeted

 

• Booth Assignments
  • Booth locations will be assigned first-come, first-serve unless a booth is included with a sponsorship. Sponsorships receive priority.  Booth Assignments will be provided a few weeks prior to the conference.

 

• Refund Policy
  •  All cancellations are subject to a $50.00 processing fee (+credit card processing fees) if cancellation requests are received via email by 2/28/2026.
    • After 2/28/2026 No Refunds on Booths.  
    • After 3/16/2026 No Refunds on Registration.
    • No Refunds on Sponsorships once you have received any electronic or print recognition.

 

• Payment
  • All invoice payments and membership dues must be paid 10 days (3/20/2026) prior to conference commencement.

 

 

 

Click Here to Access the Exhibitor Kit

Monday 3/30/2026 12:00 - 4:00 pm- Vehicle Move-In (vehicle exhibitors will be contacted by CSS to schedule a specific time during this window)

Monday 3/30/2026 4:00 - 6:00 pm - Exhibitor Move-In

Tuesday 3/31/2026 7:00 - 11:00 pm - Exhibitor Move-In

Tuesday 3/31/2026 12:45 - 2:30 pm - EXPO Opening Luncheon

Tuesday 3/31/2026 4:45 - 6:15 pm - EXPO Ice Cream Social and Happy Hour

Wednesday 3/31/2026 11:00 am - 1:00 pm - EXPO Closing Luncheon

Wednesday 3/31/2026 - 1:00 pm - EXPO Closes & Move-Out

 

Click here for the Floor Plan